It may take longer for some staff members to adapt to their new work environment, so once you have completed the move and settled down, you may want to check out how everyone is dealing with the change of address. Also, arrange for someone to check for any snagging issues regarding the new seating arrangement of each workstation. To ensure you avoid common mistakes during a relocation project, we’ve put together some essential things you need to consider to finish an office relocation project successfully.
Foresee the resistance
While some of your staff members won’t mind the changes, others might have some issues with the relocation. Let’s say that someone can be quite happy with their existing work environment, and may perceive the upcoming office relocation as a tough change of pace to get used to. By providing some encouragement and keeping staff’s interests at heart, you will be able to make the relocation process much more comfortable.
Provide help
Support employees who may be having some concerns about the office move. Social media can be used as a way to help them out by providing hyperlinks to online forums, help desks, and by offering easy access to other helpful resources. In this way, employees can easily find individual answers to the unspoken questions they have regarding the office move.
Reduce square footage by optimizing storage
If your company is downsizing, think about storage for rarely used files and documents. When selecting a storage unit, remember that the price is just one of the concerns. Additional factors to consider include whether the unit is climate controlled, the type of security offered, and whether there is a password protected entry.
Test network and other equipment
Call your IT and telecom provider in the office on day one to help your staff with all questions about network connectivity issues. After all, you’ll want to do a walkthrough with your IT provider and check the following:
- all individual telephone numbers and their locations
- check to see whether the call forwarding from the old number is working and being forwarded to the right phone
- start all servers and test network capability and data migration
- Check incoming and outgoing emails
- Check website, intranet, and extranet
Enjoy your new office
Soon after the move, ask for feedback from staff to discover whether they feel the communication infrastructure can be improved at all. Your technology equipment is the primary force of your company. Without it, your business won’t be able to function.
Celebrate
Is there a person who doesn’t likes celebrations? We don’t think so. Relocating your entire company belongings and employees can be a hectic and stressful time not only for you, but for everyone who is somehow involved with your business. Once everything is done, throw a move-in the party for your staff and other important stakeholders. This way, everyone will forget quite quickly about the past moving day. In addition to that, employees will stay motivated, and your business will operate at the usual good pace.
No one ever said moving was fun or easy, but with sufficient advanced planning, you can minimize logistical hassles without any disruption. Contact East Coast West Coast Movers for all your moving needs, we will be happy to handle it for you.
